FUJITSU GENERAL NEW ZEALAND PRIVACY POLICY

Fujitsu General ANZ and its associated companies and subsidiaries (the “Fujitsu General Group”, “we” or “our”) acknowledge and respect the privacy of individuals. This privacy policy explains how we collect, hold, use, and disclose your personal information in the course of our business.

You are not required to provide your personal information to us, however, if you don’t we may not be able to interact with you or it may limit our ability to engage with you and provide you access to our services.

We reserve the right to make changes to this privacy policy from time to time. Any updates will be made available on our websites: www.fujitsugeneral.com.au and  www.fujitsugeneral.co.nz. Please check our website regularly to stay informed of any updates. Your continued engagement with Fujitsu General Group, including your use of our website, constitutes your acknowledgment and understanding of the revised privacy policy.

If you do not want your personal information to be collected, held, used, or disclosed in the manners specified in our privacy policy, please do not provide us with your personal information or interact with our website.

 

Collection of your personal information

The personal information we may collect will depend on the service requested by you. The kinds of personal information that we collect include:

  • contact and identification details (e.g. name, addresses, email address, and phone number);
  • gender and date of birth;
  • financial information (e.g. payment method, payment credit card details); and other information relevant in the circumstances.

We collect personal information in various ways including when you:

  • visit our website(s) (or any application managed by us); 
  • interact with our advertisements;
  • communicate with our sales staff via telephone or email;
  • register to receive marketing communications;
  • interact or follow our social media pages or profiles;
  • enter into a competition or promotion;
  • participate in a survey or other market research activities;
  • request information from us or submit any feedback or query;
  • submit job applications or other forms; 
  • become a Fujitsu distribution partner; and
  • otherwise provide us with personal information in person or via telephone, email, fax, post or other means.

We will also collect your personal information in order to process and communicate with you about your orders and return requests.

We collect personal information directly from you or as otherwise permitted by law.

 

Use of your personal information

We use your personal information for the purposes for which it is provided to us, other related purposes, and as permitted or required by law. We will collect, use, and hold your personal information for the purposes of:

  • confirming your identity;
  • facilitating payment for our services;
  • processing your order and return requests;
  • communicating with you;
  • monitoring, auditing, and evaluating our products and services;
  • providing you with marketing information as permitted by law about other products or services that we believe will be of interest to you or to which you have consented;
  • facilitating our internal business operations;
  • complying with any legal or regulatory requirements;
  • dealing with any complaints or enquiries;
  • dealing with warranty and maintenance issues or enquiries;
  • assessing your employment application;
  • assessing your application to become a Fujitsu distribution partner;
  • informing you of future activities or events and to facilitate improvements to the services provided to you;
  • identifying users to prepare customised web pages; and
  • any other purposes where consent has been provided.

 

Disclosure of personal information

We disclose your personal information for the same purposes for which we collect it or as otherwise permitted by law. This may include disclosing your personal information to:

  • our related entities to facilitate our and their internal business processes; 
  • third party service providers, who assist us in operating our business (including professional advisors, banking services, financial advisors and dealers, and technology service providers);In NZ this may include the disclosure of personal information to an overseas jurisdiction, third party service providers and our related companies for the purpose of providing warranty, and maintenance services;
  • our contractors and suppliers, including IT contractors and database designers;
  • our distribution partners;
  • any other third parties engaged to perform functions or activities on our behalf, including direct marketing;
  • third parties in the course of the transfer of the assets and operations of our business; and
  • any other third parties engaged to perform administrative or other services.

 

Disclosure overseas

We may disclose your personal information to our related entities in Japan and New Zealand. We may also use service providers who are based in the United States. If there are any other locations to be added to this policy, it will be updated accordingly. By using the Services, you consent to the transfer of information to such jurisdictions which may have data protection rules that are different from those in Australia. In certain circumstances, courts, law enforcement agencies, regulatory agencies, or security authorities in those other countries may be entitled to access your Personal Information.

Direct Marketing

In the event you no longer wish to receive marketing communications, you can opt-out by contacting us via the contact details set out below or through any opt-out mechanism contained in a marketing communication to you. Requests to unsubscribe from marketing communications will be honoured within the timeframes required by law. Please note that if you opt-out you may still receive email communications about your order and return requests, however you will also be able to opt out of these communications

Sensitive Information

It is not our general practice to collect sensitive information (as defined under the Privacy Act) unless you have consented, or the collection is required under law or for purpose of defending or taking legal action.

Quality and Security

We may store personal information on internal computer databases, local hard drives and/or in hard copy at our offices, and we employ reasonable commercial physical and electronic security measures to protect any records that we hold which contain your personal information. We may also engage third party service providers to assist in storing and processing certain types of personal information for us.

We take reasonable steps to ensure the security and accuracy of personal information we hold, and to protect your personal information from misuse and loss, unauthorised access, interference, modification, or disclosure, in accordance with the requirements of the Privacy Act.

If there has been unauthorised access to, or unauthorised disclosure of personal information which is likely to result in serious harm to individuals, we will notify the Office of the Australian Information Commissioner (OAIC) and the New Zealand Privacy Commissioner, and the affected individuals, as required by law.

While we take reasonable steps to protect your personal information, when you supply information over the internet you understand that we cannot provide a guarantee that your personal information will not be accessed by unauthorised third parties.

Cookies

A cookie is a piece of information that our web server may send to your machine when you visit one of our websites. The Cookie is stored on your machine but does not identify you.

A Cookie helps us to recognise you when you re-visit our websites and to co-ordinate your access to different pages on the websites. With most Internet Browsers, you can erase Cookies from your computer hard drive, block all Cookies, or receive a warning before a Cookie is stored.

Links to other sites

We may provide links to other websites on our websites. If you use these links, you will leave our website and we are not responsible for any of these websites, or their usage of your personal information. We recommend that you check the privacy policies on those websites.

Access and Correction

You also have a right to access and seek correction of the personal information we hold about you. You can do so by contacting us as specified below. You may need to provide proof of identity before we can grant access or make a requested change.

In relation to a correction request, if we agree with your request, we will make any changes requested. If we don’t agree to make changes, we will provide you with the reasons for our decision. We will take any reasonable steps in the circumstances to make such notification unless it is impracticable or unlawful to do so.

Concerns or Complaints

If you have any comment, concern, or question in relation to this Privacy Policy, the handling of your personal information, or a potential breach of the Australian or New Zealand Privacy Principles, you can contact us by email or telephone. You may also write to:

Fujitsu General Australia
Privacy Officer
1 Telopea Place, Eastern Creek NSW 2766

Fujitsu General New Zealand

Privacy Officer PO Box 3309,

Email: [email protected]

We will investigate your concerns and will respond to you in writing as soon as possible (usually within 14 working days). If you are dissatisfied with our response, you may contact the Office of the Australian Information Commissioner (www.oaic.gov.au) or if you are in New Zealand, you may contact the Privacy Commissioner. Further information about your privacy rights can be found at the website of the Privacy Commissioner (www.privacy.org.nz)

Last Updated: 3rd of July 2023